LiquidSpace today unveiled License Administrator, transforming flexible office license administration from a manual back-office afterthought into an always-on optimization engine. Designed for Corporate Real Estate (CRE), Workplace, and Finance leaders, LiquidSpace License Administrator delivers the governance, intelligence, and execution workflows required to manage modern flexible workspace portfolios with speed and accuracy.
“Traditional lease management tools were built for compliance, not action,” said Mark Gilbreath, Founder and CEO of LiquidSpace. “Flexible office portfolios inject agility into a workplace portfolio, but they also demand active management. To realize the full efficiency potential of flexible office, CRE teams need decision intelligence and transaction tools that can operate in real time. License Administrator brings visibility and execution into the same workflow. This isn’t storage — it’s governance.”
Turning administrative work into a strategic advantage.
Most organizations lack a clear, connected view of their flexible workspace portfolio. Teams are forced to navigate scattered spreadsheets, inbox threads, operator portals, and manual reconciliation just to understand what they have and what they owe. Without a true system of record, renewals become reactive fire drills, payments slip through the cracks, and optimization opportunities rarely see the light of day. And without decision intelligence, opportunities for cost savings go unrealized.
License Administrator replaces these fragmented processes with a centralized environment that delivers:
“Visibility only matters if it helps you act. License Administrator gives teams the clarity to see what’s happening — and the tools to act immediately.”
Gilbreath said.
From static records to real-time ROI.
Legacy systems were built to record costs, not reduce them. License Administrator changes that by embedding intelligence directly into the decision cycle.
Teams can now:
“This is not about better spreadsheets,” added Gilbreath. “It’s about activating intelligence — turning every renewal into an optimization event.”
The operational backbone of the Smart Office Platform.
License Administrator sits at the center of the LiquidSpace Smart Office Platform in the Operations Layer, connecting day-to-day workspace activity with long-term strategic planning. It transforms raw operational data into the clean, structured inputs needed to power benchmarking, modeling, and future-state portfolio design.
As the connective tissue between real-world usage and strategy, it enables a portfolio that finally operates as one system.
Built for the complexity of flexible office portfolios.
Modern portfolios include leased and owned headquarters, satellite offices, flexible office hubs, and on-demand coworking. These environments require constant oversight, high-frequency renewals, multiple relationships with operators, and distributed decision-making.
License Administrator supports this complexity by delivering:
The result is a modernized operational rhythm for teams managing $2M–$50M+ in annual flexible workspace spend across 10 to 100+ active licenses.
A measurable return on investment from day one.
License Administrator delivers quantifiable operational and economic impact:
Unlike tools priced by seat or total spend, LiquidSpace aligns pricing with where CRE teams actually feel complexity: the number of licenses under management.
Where competitors offer fragments, LiquidSpace delivers the full workflow.
Traditional tools focus on compliance, storage, or booking — but none support the full lifecycle of flexible workspace operations. License Administrator stands apart by integrating:
“Static lease admin tools and coworking marketplaces stop at the surface,” said Gilbreath. “License Administrator operationalizes the entire lifecycle — it saves time, improves outcomes, and turns flexible workspace into a strategic advantage, not an administrative burden.”
To explore the License Administrator, click here to view a video walkthrough →
About LiquidSpace
LiquidSpace is the Smart Office Platform for enterprise organizations. Purpose-built for corporate real estate teams, the platform enables companies to plan, manage, and optimize hybrid workplace strategy with greater clarity and control.
By integrating portfolio modeling, workplace operations, and access to the world’s largest network of flexible office space, LiquidSpace helps enterprises reduce real estate costs, improve space utilization, and support employee choice at scale. Leading companies across technology, finance, insurance, and telecom rely on LiquidSpace to navigate the complexity of hybrid work and drive data-informed decisions across their workplace portfolios.
Media Contact:
Pippa Peterson, Director of Growth
pippa@liquidspace.com